Top HR Consulting & PEO Firms in Memphis

Are you a business owner or HR leader in the Memphis area looking for various types of HR support? HR support and consulting can range from a few hundred dollars all the way up to tens of thousands of dollars per month. Here is a fast breakdown of the types of services HR consulting companies provide and a quick definition of each.

We’ve also reviewed local and regional Memphis-based providers below so depending on what you’re looking for, we can point you to the right provider.

Need HR Infrastructure

For small companies, you sometimes need the basics to get started. You need an employee handbook, pick payroll provider, onboarding forms, and basic compliance in different states.

Need Monthly Ongoing HR Advice

For small companies, you can’t hire a full-time person for HR but you still have HR needs. Every month certain things have to happen such as payroll getting run, reports being submitted to each state, HR compliance questions, and someone to help onboard and offboard employees. There are HR consulting companies to help you with this.

You Want to Outsource HR Projects

You may have one-off projects like a strategic hire you want to outsource, or you want someone to build a training program for your company. There are hundreds of types of one-off projects that may need to be accomplished where you need a training consultant.

You Want to Outsource All or Portions of HR

Some companies decide not to hire HR people as they grow. Instead they outsource all or certain functions of their HR. This can happen in a lot of different ways but thinks like payroll processing, benefits administration, recruiting, and the HR hotline can all be full outsourced or certain functions can be outsourced. Everyone is still hired as an employee of your organization, you just don’t need actual W-2 HR employees or you may only have one or two HR people vs building out an entire team.

You Want to Outsource to a PEO (Professional Employer Organization)

Many people are confused about a PEO and exactly what it is. At it’s most basic level, a PEO takes on employing all your employees. Your organization has little to no employees and everyone works for the PEO (but they still do tasks for your company). This usually has a per employee cost but the benefits are mostly reduced risk and better benefits than a small business can get on their own.

In this article, we aim to simplify this process by highlighting the top five HR outsourcing service providers and PEOs in Memphis and providing you with important tips to help you choose the best fit for your business.

Why Should a Business in Memphis Consider HR Outsourcing?

By outsourcing HR tasks to specialized firms, Memphis businesses can tap into a reservoir of expertise and innovative solutions, allowing them to focus on growth and competitiveness in this vibrant market. To give you more reason to consider HR outsourcing, here are some of the key benefits:

  • Access to Expertise: Outsourcing HR provides access to a team of professionals with specialized knowledge and experience, ensuring that complex HR issues are handled competently.
  • Cost Efficiency: It can be more cost-effective than maintaining a full-time, in-house HR team, especially for businesses with a fluctuating workforce or those not large enough to justify a full-time HR staff.
  • Compliance and Risk Management: Professional HR services stay abreast of changing labor laws and regulations, reducing the risk of non-compliance and associated legal costs.
  • Focus on Core Business: Outsourcing HR allows business owners and their teams to focus on core business activities, driving growth and innovation.
  • Improved Recruitment and Retention: Expert HR providers can enhance recruitment processes and employee retention strategies, ensuring businesses attract and keep the right talent.
  • Scalability: As a business grows, its HR needs change. Outsourced HR services can easily scale up or down, adapting to the business’s evolving needs.
  • Enhanced Employee Development: With access to the latest tools and resources, outsourced HR can offer better training and development programs, boosting employee satisfaction and productivity.
  • Streamlined Processes: Outsourcing standardizes HR processes like payroll, benefits administration, and performance evaluations, leading to improved efficiency and consistency.

 

Are you a business owner or HR leader in the Memphis area looking for various types of HR support? HR support and consulting can range from a few hundred dollars all the way up to tens of thousands of dollars per month. Here is a fast breakdown of the types of services HR consulting companies provide and a quick definition of each.

We’ve also reviewed local and regional Memphis-based providers below so depending on what you’re looking for, we can point you to the right provider.

5 Best HR Consulting and PEO Firms in Memphis

1. Flash Staffing

Flash Staffing specializes in connecting Memphis-area businesses with skilled professionals across various industries. They offer a spectrum of staffing solutions, including temporary, temp-to-hire, and direct hire services. Known for their personalized approach, they efficiently match job seekers with opportunities that align with their skills and career aspirations.

Address: 4564 Warden Rd, Memphis, TN 38122
Phone Number: 901-682-3888
City: Memphis, TN

Key features:

  1. Offers a wide range of staffing solutions including temporary, temp-to-hire, and direct hire services.
  2. Specializes in various industries, providing skilled professionals to meet business needs.
  3. Known for personalized service to efficiently match job seekers with suitable opportunities.

Over 50 years of experience in the staffing industry, emphasizing service, professionalism, and dependability.

Pros:

  1. Extensive industry knowledge and experience.
  2. Tailored staffing solutions to meet both employer and job seeker needs.
  3. Strong commitment to service and professionalism.

Cons:

  1. Primarily focused on the Memphis area, which may limit options for national or global businesses.
  2. Specific service offerings and industries may not match all potential client needs.

2.TriNet

TriNet provides comprehensive HR solutions tailored for small and medium-sized businesses across the United States, including Memphis. Their services span payroll, benefits, risk management, and compliance, aiming to simplify HR complexities. TriNet’s expertise helps businesses streamline operations and focus on growth.

Address: 2600 Thousand Oaks Blvd, Bldg 2, Suite 1200, Memphis, TN 38118
Phone Number: 888-874-6388
City: Memphis, TN

Key features:

  1. Comprehensive HR solutions for small and medium-sized businesses, including payroll, benefits, and compliance.
  2. Expertise in workers’ compensation, payroll administration, and employee benefits tailored to client needs.
  3. Utilizes a technology platform to help contain HR costs and minimize employer-related risks.
  4. Certified Professional Employer Organization (CPEO) by the IRS, ensuring compliance and reliability.

Pros:

  1. Wide range of HR services that simplify complexities for businesses.
  2. Access to big-company benefits to attract and retain talent.
  3. Expertise and technology platform that help contain costs and minimize risks.

Cons:

  1. Services may be more suited for small and medium-sized businesses, which might not fit the needs of very small startups or very large corporations.
  2. The comprehensive nature of services may not be necessary for businesses with in-house HR teams looking for specific support.
  3. As a national provider, personalization of services may vary depending on local needs and office capacity.

3. Adams Keegan

Adams Keegan, based in Memphis, delivers customized HR services, payroll, and compliance management to businesses of all sizes. Their approach is personalized, focusing on creating effective HR strategies that support business objectives. Known for their operational excellence, they are a trusted partner for companies looking to enhance HR efficiency.

Address: 6750 Poplar Avenue, Suite 400, Memphis, TN 38138
Phone Number: 800-621-1308
City: Memphis, TN

Key features:

  1. Offers a unique blend of personalized HR services, payroll, and compliance management, tailored to each business’s needs.
  2. Their service-minded approach is aimed at understanding and addressing the unique needs of companies and nonprofits.
  3. Over 35 years of experience in the industry, focusing on efficiency and providing scalable solutions.
  4. Strong community engagement, reflecting a people-first approach and a commitment to being good neighbors.

Pros:

  1. Comprehensive understanding and support for businesses’ unique challenges and growth.
  2. A mix of “People + Technology” solutions that value employee contributions and business needs.
  3. National reach with a corporate headquarters in Memphis and additional offices in Atlanta, Dallas, and Nashville.

Cons:

  1. The extensive range of services might be more than needed for very small businesses.
  2. Businesses preferring software-only solutions may find the personalized service approach less appealing.
  3. The broad scope of industries served means highly specialized businesses may require additional customization.

4. Robert Half

Robert Half offers specialized staffing and recruitment services in Memphis, focusing on finance, accounting, IT, and administrative support. With a global network and local market insight, they adeptly match candidates with companies. Their commitment to exceptional service positions them as a key player in professional staffing.

Address: 6750 Poplar Ave, Suite 501, Memphis, TN 38138
Phone Number: 901-753-7600
City: Memphis, TN

Key features:

  1. Specialized staffing and recruitment services focusing on finance, accounting, IT, and administrative support.
  2. Leverages a global network alongside deep local market insights to match candidates with companies.
  3. Offers a full spectrum of staffing solutions, including temporary, permanent, and project-based placements.
  4. Recognized for exceptional service and a commitment to ethical business practices, holding a strong reputation in the professional staffing industry.

Pros:

  1. Extensive experience with over seven decades in the staffing industry, providing a deep understanding of employer needs and candidate qualifications.
  2. Comprehensive services covering a range of professional fields from entry-level positions to executive roles.
  3. Highly regarded for its ethical standards and equal opportunity employment practices, ensuring a fair and inclusive recruiting process.

Cons:

  1. The broad scope of services and wide range of industries covered may not cater to highly specialized niche markets.
  2. As a large, global company, the personal touch and individualized service may vary depending on the specific office or recruiter.
  3. The process might be more oriented towards companies rather than individual job seekers, which could affect the level of personalized attention job seekers receive.

5. Insight Global

Insight Global in Memphis is recognized for its staffing and services across various industries, emphasizing the creation of meaningful connections between job seekers and companies. They offer temporary, temp-to-perm, and direct hire placements, supported by a deep understanding of the local job market. Their dedication to candidate and client success underscores their standing in the staffing sector.

Address: 6815 Poplar Ave, Germantown, TN 38138
Phone Number: 855-485-8853
City: Germantown, TN

Key features:

  1. Comprehensive staffing solutions including temporary, temp-to-perm, and direct hire placements across a variety of industries.
  2. A broad industry focus, with particular strengths in administrative, automotive, clerical, construction, creative, customer service, education, energy, engineering, financial services, government, healthcare, hospitality, human resources, industrial, IT, insurance, legal, life sciences, logistics, manufacturing, marketing, media & entertainment, nonprofit, real estate, sales, and semiconductor sectors.
  3. Over 22 years of experience in the staffing industry, placing over 50,000 hires each year and serving more than 800 Fortune 1000 clients.
  4. Offers specialized services beyond staffing, including professional services for large-scale projects, leadership development, diversity and inclusion consulting, and executive recruiting.

Pros:

  1. Extensive network and understanding of the local job market in Memphis, ensuring effective matchmaking between job seekers and companies.
  2. Versatile staffing solutions cater to a wide range of professional fields and industries, from entry-level to senior positions.
  3. A commitment to creating meaningful connections and supporting candidates and clients through every step of the hiring process.

Cons:

  1. The broad scope of services might overwhelm those looking for highly specialized niche staffing solutions.
  2. National scale of operations could potentially dilute the local focus for some clients and candidates.
  3. As with many large staffing firms, individual experiences can vary depending on specific office and personnel.

How to Choose the Right HR Outsourcing Service

Choosing the right HR outsourcing service in Memphis requires a thoughtful approach, considering various aspects that align with your business needs.
Here’s a step-by-step guide to help you navigate this decision-making process:

1. Packaging Options:

Start by reviewing the different packages offered by HR outsourcing providers. These packages can range from basic HR support to comprehensive solutions that include payroll, compliance and employee training. It’s important that you choose a service that not only meets your current needs, but also has the flexibility to adapt as your business evolves. Consider the scalability of the packages and whether they can keep pace with the growth of your business.

2. Range of Services:

Evaluate the range of services offered by each firm. Not every HR outsourcing company offers the same services. For example, if you are primarily looking for staff, you should make sure that the provider specializes in talent acquisition and recruitment. If your primary focus is employee training and development, look for companies that have a strong track record in these areas. Your goal should be to match your immediate and future staffing needs with the services they offer.

3. Support and Account Management:

The amount and type of support offered is crucial. Some companies offer local support, while others operate regionally or internationally. Check whether you have a dedicated account manager who can attend to your needs immediately. You should also ask about the availability of specialized support, such as access to employment lawyers or HR consultants to deal with complex situations or legal matters. The quality of support can have a significant impact on the effectiveness of your HR functions.

4. Location and Accessibility:

The location of the HR outsourcing firm can affect your working relationship. Local firms may offer a more personalized service and be more familiar with the local business environment and regulations. On the other hand, national or regional providers may bring broader expertise and more resources to the table. Consider how important a local presence is to your business and whether you prefer face-to-face contact or remote collaboration.

5. Pricing Structure:

Finally, consider the pricing structure of the HR outsourcing services. Costs can vary widely, ranging from affordable monthly fees for basic support to larger investments for comprehensive HR management. Check your budget requirements and compare them with the offers of the individual packages. It’s important to find a balance between the cost and the value of the services provided to ensure that the investment contributes positively to the efficiency and growth of your business.

How to Choose the Right HR Outsourcing Service

Choosing the right HR outsourcing service in Memphis requires a thoughtful approach, considering various aspects that align with your business needs.
Here’s a step-by-step guide to help you navigate this decision-making process:

1. Packaging Options:

Start by reviewing the different packages offered by HR outsourcing providers. These packages can range from basic HR support to comprehensive solutions that include payroll, compliance and employee training. It’s important that you choose a service that not only meets your current needs, but also has the flexibility to adapt as your business evolves. Consider the scalability of the packages and whether they can keep pace with the growth of your business.

2. Range of Services:

Evaluate the range of services offered by each firm. Not every HR outsourcing company offers the same services. For example, if you are primarily looking for staff, you should make sure that the provider specializes in talent acquisition and recruitment. If your primary focus is employee training and development, look for companies that have a strong track record in these areas. Your goal should be to match your immediate and future staffing needs with the services they offer.

3. Support and Account Management:

The amount and type of support offered is crucial. Some companies offer local support, while others operate regionally or internationally. Check whether you have a dedicated account manager who can attend to your needs immediately. You should also ask about the availability of specialized support, such as access to employment lawyers or HR consultants to deal with complex situations or legal matters. The quality of support can have a significant impact on the effectiveness of your HR functions.

4. Location and Accessibility:

The location of the HR outsourcing firm can affect your working relationship. Local firms may offer a more personalized service and be more familiar with the local business environment and regulations. On the other hand, national or regional providers may bring broader expertise and more resources to the table. Consider how important a local presence is to your business and whether you prefer face-to-face contact or remote collaboration.

5. Pricing Structure:

Finally, consider the pricing structure of the HR outsourcing services. Costs can vary widely, ranging from affordable monthly fees for basic support to larger investments for comprehensive HR management. Check your budget requirements and compare them with the offers of the individual packages. It’s important to find a balance between the cost and the value of the services provided to ensure that the investment contributes positively to the efficiency and growth of your business.

Conclusion

In summary, HR outsourcing is an increasingly strategic choice for Nashville businesses because it offers a blend of expertise, efficiency and cost-effectiveness. By choosing the right outsourcing partner, companies can navigate complex HR landscapes, ensure compliance and drive growth. This article outlines the top 5 HR outsourcing services in Nashville and gives you key tips for choosing a suitable provider. Whether it’s cost management, access to specialized services or scaling operations, HR outsourcing is a flexible solution tailored to the diverse needs of Nashville’s dynamic business environment.

FAQs

Can small businesses in Nashville benefit from HR outsourcing?
Absolutely, small businesses in Nashville can significantly benefit from HR outsourcing by gaining access to specialized expertise and reducing the burden of HR tasks, allowing them to focus on core business growth.

Does HR outsourcing improve efficiency for companies in Nashville?
Yes, HR outsourcing can greatly improve efficiency by streamlining HR processes, ensuring compliance, and providing expert support, thus allowing Nashville companies to operate more effectively.

Why is HR outsourcing a strategic choice for businesses in Nashville?
HR outsourcing is a strategic choice for Nashville businesses as it offers access to a broad range of HR expertise, helps manage costs effectively, and supports scalability as the business grows.

Is HR outsourcing cost-effective for Nashville-based companies?
HR outsourcing can be a cost-effective solution for Nashville-based companies, as it eliminates the need for a full-time, in-house HR staff and offers scalable solutions tailored to business size and needs.

How much does HR outsourcing cost?
The cost of HR outsourcing varies widely, with packages ranging from a few hundred dollars per month to several thousand dollars, depending on the scope of services and the specific needs of the business.

What are the main types of HR services that are outsourced?

See the full list below, but major HR functions include recruiting, payroll administration, benefits administration, HR admin work, HR compliance, talent management, and training.

What size companies usually outsource HR

It really depends but here is the most common use cases

  • Under 20 employees: Can’t afford a full-time HR person and don’t have someone internally to handle HR. It’s also easy to outsource small projects like “build our employee handbook” or help with a one-off strategic hire.
  • 20-75: Might have a part-time HR person but they need more strategic help with areas such as recruiting, onboarding, talent management, payroll, and benefits
  • 75+ Employees – These companies are good candidates to outsource their entire HR department. That usually means they have one strategic HR person, potentially a recruiting department, and they outsource everything else instead of hiring more HR people internally.

What’s the difference between a PEO and HR outsourcing

  • In a PEO, the employees actually work for the PEO company not the small business. PEOs usually have a cost per employee per month but structurally the company doesn’t actually have W2 employees usually, they work for the PEO
  • With HR outsourcing the employees still work for the company but the HR outsourcing firm is helping them execute what’s needed for HR.

HR Services Regularly Outsourced:

HR Management and Admin Services

  • Termination processing
  • Promotion and transfer processing
  • New employee onboarding
  • New hire/rehire processing

Compliance:

  • Establishing corporate policy manuals and employee handbooks
  • Printing and distribution of compliance documentation
  • HR audits and full summary reports
  • EEO-1/VETS-100 reporting
  • Compliance assistance and response to formal HR complaints
  • Electronic I-9 file compliance audit
  • E-Verify services
  • Employment posters distribution

Strategic HR Services:

  • Performance management, succession planning, employee engagement consulting
  • Creating job descriptions on behalf of the company
  • State unemployment guidance (key strategy depending on the type of business)
  • Custom exit interviews for employees leaving the organization
  • Any type of project based consulting
  • General legal advice from an employment perspective (most have employment lawyers on retainer or staff)
  • Custom training projects
      • Compliance

      • Leadership development

      • Coaching

      • Harassment

      • Safety, etc.

  • Online employee training (compliance or otherwise)
  • Drug and background check process
  • Salary survey work to determine correct pay ranges by location

Payroll Services:

Payroll Processing:

  • Providing weekly summary for management to approve
  • Setup of payroll in HRIS/HRMS
  • Initiating payroll cycles
  • Calculating pay
  • Investigating and resolving calculation errors
  • Handling payroll audit issues
  • Schedule annual payroll calendars
  • Retroactive payment calculations
  • Special payment type processing

Deductions:

  • Submitting and approving deduction data
  • Inputting deductions 
  • Reviewing and resolving process errors
  • Providing remittance payment instructions
  • Arrears deduction processing

Payroll Files:

  • Monthly/quarterly/yearly commission 
  • Bonuses
  • Annual flex perk
  • Annual sick time 
  • Annual merit

Payroll Taxes:

  • Calculating and deducting federal, state, and local taxes
  • Preparing and filing payroll tax returns
  • Completing payroll regulatory reporting
  • Handling W-2 preparation and distribution
  • Processing tax adjustments/corrections
  • Handling tax withholdings on non-wage earnings
  • Handling unemployment insurance provider data files

Payroll Reporting:

  • Providing payroll operating reports
  • Offering ad hoc payroll reports
  • Providing employment and wage verifications
  • Handling new hire reporting
  • Multisite reporting

Distribution:

  • Preparing payment distribution
  • Processing direct deposits and print/distributing checks if necessary

Data Maintenance:

  • Submitting and approving employee record changes.

Benefits Administration Services:

Guest Services:

  • Handling employee and customer inquiries
  • First-line support for questions
  • Interpretation of plan designs and policies
  • Incoming inquiries management

Enrollment:

  • Ongoing benefit enrollment and general assistance.
  • Annual enrollment

Event Change Processing:

  • Processing change-in-status events
  • ACA compliance reporting

Premium Administration:

  • Calculating monthly premiums
  • Reconciliation with carrier invoices
  • Benefits billing
  • Benefits billing for participants requiring direct payments

 

Ongoing Services HR Outsourcing Companies Can Provide

 Ongoing Service Delivery:

  • Any calls/questions made to HR

  • Managing and maintaining employee online records

  • Single point of contact for routine service requests

  • Corporate communications assistance

  • Setting up global notifications and HR process escalations

  • Ad-hoc HR reports

  • Maintain security access for system users

  • Updating job descriptions

  • HR action form assistance

  • Communication assistance with vendors

  • Tools and tracking for industry-specific reports

  • System training and tools for clients

  • Recruiting support (excluding sourcing and screening)

  • Rejection letters, disciplinary letters, and offer letters

  • FMLA/LOA administration

  • State unemployment compensation processing

This summary includes a wide range of HR and payroll services that HR outsourcing companies can provide to small businesses. The specific services you choose should be based on your business’s needs and priorities

Related Post